The P45 form in the United Kingdom is a document provided by employers to employees when they leave a job during the tax year. It contains important information about the employee’s earnings and tax deductions up until the date of leaving.
The P45 form consists of four parts, labeled Part 1A, Part 2, Part 3, and Part 4. Each part serves a different purpose:
Part 1A: This part of the P45 form is sent by the employer to HMRC. It provides information about the employee’s leaving date, earnings to date, and tax code. HMRC uses this information to update the employee’s tax records so that if employee joins any new employer then HMRC can calculate the exact tax for that year.
Part 1B: Employer keep this part for their own records
Part 2 and Part 3: These parts of the P45 form are given to the employee. They contain important information about the employee’s earnings and tax deductions up until the leaving date. Part 2 should be given to the employee’s new employer if they start a new job during the same tax year. Part 3 is for the employee’s personal records.
It is important for employees to keep their P45 form as it serves as a record of their employment and tax details, which may be required for future employment or when completing a tax return.
If you work for any employer in UK and decided to leave that job, then your employer should give the P45 to you at the time of exit or after few days of your exit. Because P45 have all the details of the salary and tax details and tax code and how much tax and NI you have paid. Its a legal requirement for every employer to give P45 to employee who leave the company. If you have not received your P45 you should contact your employer HR department or payroll department and request a copy of your P45.
Table of Contents
What is p45?
The P45 form in the United Kingdom is a document issued by employers to employees when they leave a job. It provides important information about the employee’s earnings and tax deductions up until the date of leaving.
How to get p45 form?
You should follow below steps to get your P45 form:
Notify Your Employer: Inform your employer in advance that you will be leaving your job. This will allow them time to prepare your P45 form.
Employee Personal Details: Provide your employer with the necessary personal details they require to complete the P45 form, such as your full name, address, date of joining, date of leaving, and relevant tax information like tax paid till now and tax code.
Employer’s Responsibility: It is the responsibility of your employer to issue the P45 form to you when you leave your job. They will complete the necessary sections of the form, including details about your earnings and tax deductions up until your leaving date.
Receiving the P45 Form: Once your employer has prepared the P45 form, they will provide it to you. It usually consists of multiple parts, with some parts for your records and others to be submitted to HM Revenue and Customs (HMRC) or your future employer.
Who will issue you the p45 form?
If you have not received your P45 form, it is important to contact your employer’s payroll or human resources department to request it. They should be able to assist you in obtaining a copy or provide guidance on the process. Remember, it is a legal requirement for employers to provide employees with a P45 form upon leaving their employment.
Also read: Payroll Number
How to download p45 form?
The P45 form is typically not available for download since it is a document issued by employers in a physical format. However, you can request your employer to provide you with a copy of your P45 form. They should be able to provide it to you either as a physical document or in an electronic format, depending on their preferred method of communication.
Why p45 is important?
The P45 form is important for several reasons:
Tax Records: The P45 form contains important information about your earnings and tax deductions up until the date of leaving your job. It serves as a record of your employment and tax contributions, which is valuable for maintaining accurate tax records.
Future Employment: When starting a new job, your new employer may request your P45 form. It helps them understand your previous income and tax details, ensuring that your tax code is set correctly for the new employment.
Tax Refunds: The P45 form is used to calculate any potential tax refunds. If you have overpaid tax during your employment, the information on the P45 form is crucial for accurately assessing and reclaiming any overpaid tax.
Also read: HMRC Form SC2
What happens if I don’t have p45 form?
If you don’t have a P45 form, it is important to notify your new employer or HM Revenue and Customs (HMRC) as soon as possible. They may require alternative documentation or information to ensure your tax affairs are in order. Your new employer may ask you to complete a starter checklist or provide alternative proof of your earnings and tax status. HMRC can provide guidance on what steps to take if you don’t have a P45 form available.
How to get new P45 if lost the the previous?
If you have misplaced your prior P45 form and need a replacement, take these steps:
Contact Your Previous Employer: Reach out to your previous employer’s payroll or human resources department and explain that you have lost your P45 form. They will be able to assist you in obtaining a replacement.
Provide Relevant Information: Your previous employer may require some information to process a new P45 form. Be prepared to provide details such as your full name, address, National Insurance number, and the dates of your employment.
Employer’s Responsibility: It is the responsibility of your previous employer to issue a replacement P45 form. They may provide it to you in a physical format or send it to you electronically, depending on their procedures.
Retrospective Information: In some cases, your previous employer may not be able to issue a new P45 form if a significant amount of time has passed since you left the job. In such situations, they may provide you with a letter detailing your employment and tax information during your period of employment.
If you are enabled to get a replacement copy of P45 from your previous employer, you should contact HMRC and explain your situation they can support you or suggest you other options if any. Remember to keep any new P45 forms or replacement documents in a safe place for future reference and use when necessary.
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